Hiregulf
A leading healthcare and hospital facility in Abu Dhabi is seeking HR Administrative Executive to support its Employee Relations and Human Resources operations. This role is suitable for UAE Nationals with experience in HR administration, employee records management, performance appraisal coordination, employee engagement, and general administrative support.
Location: Abu Dhabi, United Arab Emirates
Job Type: Permanent, Full-Time
Industry: Healthcare / Hospital Administration
Experience: Minimum 1 year of HR experience
Education: Diploma or Degree, preferably in Administration
Languages: Fluent Arabic and English
The successful candidate will assist in managing employee performance appraisals, coordinating onboarding activities, conducting exit interviews, supporting government relations processes, and maintaining accurate personnel records. The role also involves coordinating student placements, internships, volunteer programmes, and employee engagement initiatives while ensuring confidentiality and compliance with internal HR procedures.
Candidates should possess strong communication and organisational skills, proficiency in Microsoft Office, and the ability to communicate effectively in both Arabic and English, particularly when dealing with government entities and internal stakeholders.
Job Responsibilities
1. Performance Management and Appraisal Administration
- Coordinate the annual and probationary performance appraisal processes for employees through the organisation’s HR management system.
- Follow up with department heads and line managers to ensure performance evaluations are completed accurately and within established deadlines.
- Review appraisal completion status and prepare reports to monitor progress across departments.
- Escalate performance appraisals rated as “Needs Improvement” to the HR Manager – Employee Relations for further review and appropriate action.
- Coordinate 360-degree feedback assessments for physicians and heads of departments.
- Compile, analyse, and present performance appraisal data to the Chief Medical Officer and Employee Relations Manager.
- Maintain accurate appraisal records and support the continuous improvement of performance management procedures.
2. Employee Onboarding and Orientation
- Assist with the preparation and delivery of new employee orientation programmes, including HR-related presentations and introductory sessions.
- Coordinate with relevant departments and speakers to ensure smooth delivery of orientation activities.
- Arrange photography sessions for new employees when required.
- Prepare and print employee identification cards.
- Support onboarding administration and ensure that required employee documentation is completed and maintained.
- Help new employees understand relevant HR procedures, policies, and administrative requirements.
3. Employee Engagement and Wellness
- Support the planning and coordination of employee engagement, staff recognition, and workplace wellness activities.
- Prepare HR communication materials, posters, newsletters, and event announcements using Canva or similar design tools.
- Coordinate employee registrations, confirm attendance, and communicate event details to staff.
- Assist with event arrangements, photography, and post-event documentation.
- Collect employee feedback and support initiatives designed to improve employee satisfaction, engagement, and workplace culture.
4. Government Relations and Administrative Support
- Provide backup administrative support to the Government Relations team, particularly for tasks requiring Arabic communication.
- Liaise with relevant government departments and external authorities when required.
- Represent the organisation at designated government offices when the presence of an authorised government relations representative, or Mandoob, is required.
- Assist with government-related documentation, submissions, follow-ups, and administrative coordination.
- Ensure that communications and documents are handled accurately and in accordance with applicable procedures.
5. Exit Interviews and Employee Feedback
- Coordinate and conduct employee exit interviews in accordance with established HR procedures.
- Collect, document, and review employee feedback regarding workplace experience, management, employee engagement, and reasons for leaving.
- Analyse exit interview findings to identify recurring concerns and potential areas for improvement.
- Prepare quarterly exit interview reports for the HR Manager – Employee Relations.
- Arrange follow-up discussions with the HR Manager – Employee Relations or Chief Human Resources Officer when sensitive or significant feedback requires further review.
- Maintain confidentiality throughout the exit interview and reporting process.
6. HR Administration and Personnel Records Management
- Maintain accurate, complete, and up-to-date employee personnel files in physical and electronic formats.
- Review employee documentation and follow up on renewals or updates relating to passports, Department of Health (DOH) licences, and other relevant records.
- Coordinate with employees and department representatives to collect outstanding documents, forms, and HR surveys.
- Prepare, update, and maintain subcontractor lists and relevant audit documentation.
- Compile HR reports and provide accurate employee data for departmental reporting and year-end reviews.
- Assist with document verification, data entry, filing, and other routine HR administrative tasks.
- Ensure employee information is handled securely and in accordance with confidentiality requirements and organisational policies.
7. Student, Intern, Trainee, and Volunteer Coordination
- Coordinate the onboarding and administrative arrangements for students, medical trainees, interns, and volunteers.
- Liaise with relevant departments to confirm placements, schedules, and assignment requirements.
- Ensure participants complete the necessary documentation and approvals before commencing their assignments.
- Coordinate the handover and introduction of students, interns, and volunteers to their designated departments.
- Maintain accurate placement records and support the smooth administration of internship, training, and volunteer programmes.
8. General HR Support
- Provide day-to-day administrative support to the Employee Relations team and assist with ongoing HR initiatives.
- Prepare correspondence, reports, presentations, and other HR-related documents.
- Coordinate meetings, follow up on pending actions, and ensure deadlines are met.
- Collaborate with department heads, employees, and other stakeholders to facilitate efficient HR operations.
- Undertake additional duties related to employee relations and HR administration as assigned.
Job Qualifications
- Diploma or bachelor’s degree, preferably in Business Administration, Human Resources Management, Office Administration, or a related discipline.
- At least one year of experience in human resources, HR administration, employee relations, or general administration.
- UAE National candidates only.
- Fluency in both Arabic and English is essential for internal communication, external correspondence, and government relations support.
- Good knowledge of HR administrative procedures, employee documentation, and personnel record management.
- Experience with performance appraisal coordination, onboarding, employee engagement, or HR reporting will be an advantage.
- Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
- Familiarity with HR management systems, employee databases, and electronic filing systems.
- Ability to create professional HR posters, newsletters, presentations, and communication materials using Canva or similar design software.
- Strong written and verbal communication skills.
- Excellent organisational skills, attention to detail, and the ability to manage multiple responsibilities.
- Ability to handle confidential employee information with professionalism and discretion.
- Strong interpersonal skills and the ability to collaborate with employees, department heads, and external stakeholders.
Key Skills and Competencies
- HR administration and employee relations support
- Performance appraisal and 360-degree feedback coordination
- Employee onboarding and orientation
- Employee engagement and wellness activities
- Exit interviews and feedback analysis
- Government relations and Arabic communication
- Personnel records and document management
- HR reporting and data analysis
- Microsoft Excel, Word, and PowerPoint
- Canva and HR communication design
- Confidentiality and professional ethics
- Time management, teamwork, and problem-solving